Terms & Conditions - Group Bookings

The terms and conditions for group bookings are applicable for reservations for 8 rooms or more at Olympic Hotel Amsterdam, The Netherlands. If these conditions are not accepted or if the due payments/deposits are not received within the specified time period, Olympic Hotel has the right to cancel the reservation.

The terms and conditions for group bookings have to be accepted by signing it with the signature of the booker.

Request

Bookings of 8 rooms or more are considered as group bookings. The hotel will formulate a proposal for the requesting party. This proposal can be taken into consideration by the requesting party. The requesting party has 48 hours to accept the proposal. After that a new proposal has to be made, if the requesting party does not accept within the 48 hours limit.

Please note that during the proposal no rooms have been reserved yet for the requesting party. The rooms are still available for other bookers. The requesting party has the responsibility to accept the proposal as soon as possible.

Option

There is a possibility to set an option before making the reservation. The hotel will communicate the date until the option will be valid. After this date the option must be turned into a reservation or the reservation will be cancelled automatically. In case of another request for the period requested, Olympic Hotel will contact you. You will then have 48 hours to confirm the reservation. If the reservation is not confirmed in this period, the optional reservation will automatically be cancelled.

Deposit

For group bookings, 25% of the total booking value will be required as a deposit to confirm your reservation. The rooms will not be confirmed unless the deposit of 25% is received within 2 days of making the reservation or turning the option into a reservation. The deposit can be paid by bank transfer. If the deposit is not received, the reservation will be automatically cancelled. 

Payment

The remaining balance must be paid 4 weeks prior to arrival.

Cancellation

In case of cancellation of the whole group, the following cancellation costs will apply:
 

Cancellation costs

Group size

More than
8 weeks prior to arrival

More than
6 weeks prior to arrival

More than
4 weeks prior to arrival

4 weeks or less prior to arrival

8-29 rooms

0%

25%

50%

100%

 

More than
10 weeks prior to arrival

More than
8 weeks prior to arrival

More than
6 weeks prior to arrival

6 weeks or less prior to arrival

30 rooms or more

0%

25%

50%

100%

 

No show

In case of no shows, the hotel will hold the reservation until noon of the following day, unless the hotel has been informed by the client regarding late arrival.

Amendments

Amendments to your group reservation made before 8 weeks prior to arrival are free of charge. Amendments made more than 6 weeks prior to arrival are free of charge for a maximum reduction in group size of 10%. Amendments made more than 4 weeks prior to arrival are free of charge for a maximum reduction of the remainder of the group size of 10%. No refund will be given to reduction in group size less than 4 weeks prior to arrival.

In case of payments by credit card, the hotel will charge the credit card on the specified dates. The booker needs to fill in and sign the authorization form of the hotel and needs to send it back to the hotel along with a photocopy of the credit card.

Please note that if the credit card transaction is not successful, the booker has 24 hours to correct this, otherwise the hotel has the right to cancel the reservation.

Rooming list

A definitive rooming list with all guest names including arrival and departure date is required at least one week prior to arrival.